Exemption 7(A)


 * This article is part of a series on Exemptions
 * This article is part of a series on Exemption 7

Introduction
Assuming the record in question is “compiled for law enforcement purposes,” an agency must also justify why its disclosure would implicate at least one of the six specified harms identified in Exemption 7. Exemption 7(A) generally concerns records that could interfere with enforcement proceedings.

Text of Exemption 7(A)
(b) This section does not apply to matters that are—[...]
 * (7) records or information compiled for law enforcement purposes, but only to the extent that the production of such law enforcement records or information (A) could reasonably be expected to interfere with enforcement proceedings,

Generally
Under this exemption, an agency must demonstrate that the records “relate to any ongoing investigation or. . . would jeopardize any future law enforcement proceedings.” The government must make a greater showing of interference than a conclusory statement that “the withheld information was clearly related to (an ongoing investigation).”

Exemption 7(A) does not apply if the agency's investigation is not — or has ceased — “gather[ing] evidence for a possible future. . . case” that “would be jeopardized by the premature release of that evidence.”

For example, a court held that the Department of Justice failed to make this showing when it attempted to withhold former Vice President Dick Cheney’s interviews from an FBI/Special Counsel investigation on the basis that their release could chill White House officials’ cooperation with future law enforcement investigations. The agency conceded that there were no pending enforcement proceedings or ongoing investigations that would lead to such proceedings, but argued that such proceedings were “reasonably anticipated” because investigations “necessitating the cooperation of senior White House officials are likely to be instituted in the future.” The court held that the DOJ did not meet its burden under Exemption 7(A), as it failed to “describe with any reasonable degree of particularity the subject matter of the hypothetical proceedings, the parties involved, when such proceedings might occur, or how the information withheld here might be used by these hypothetical parties to interfere with these hypothetical proceedings.” As the court explained, requiring the agency to specify the connection between the documents and an “ongoing or anticipated” proceeding is consistent with the exemption’s purpose: “to prevent disclosures which might prematurely reveal the government’s cases in court, its evidence and strategies, or the nature, scope, direction, and focus of its investigations, and thereby enable suspects to establish defenses or fraudulent alibis or to destroy or alter evidence.” For that reason, “once enforcement proceedings are either concluded or abandoned, exemption 7(A) will no longer apply to prevent disclosure.”

However, even after one related proceeding ends, Exemption 7(A) may continue to apply where additional proceedings may arise. One example of this situation is where there is “[a] pending appeal of a criminal conviction,” as such an appeal “qualifies as a pending or prospective law enforcement proceeding” under Exemption 7(A). Similarly, if one proceeding has concluded, but there is a possibility that there may be additional law enforcement proceedings resulting from the investigation — such as charges against other suspects involved in the case — an agency may still be able to rely on the exemption.

Where a case is old or has potentially gone cold, an agency may still be able to invoke Exemption 7(A) if it can show that its investigation is still ongoing, proceedings could still be instituted, and the release of the records could interfere with such proceedings. For example, a court held that the FBI could withhold records related to its investigation of a missing person more than 15 years after his disappearance where the investigation was ongoing, as demonstrated by the fact that the FBI was continuing to allocate resources to that investigation. The court also agreed that releasing the records could lead to harms such as witness intimidation.

An agency's burden to withhold records is greater when the subject already has access to it. In such situations, courts “must conduct a more focused and particularized review of the documentation on which the government bases its claim that” release of the record “would interfere with the investigation.” For example, a court gave such additional scrutiny to an agency’s Exemption 7(A) claim where a requester sought only records that had been submitted to the agency by the subject of the investigation, a company for which he had previously worked. The court reasoned that the government failed to explain how such information — submitted by the company itself — “could reveal the direction of the investigation to [the company] or alert it to anything it does not know already.” Likewise, if possible, you should demonstrate that the subject of the investigation already possesses in some form the information contained in the record at issue, and therefore no harm to the proceeding could arguably result from the release of that information.

Generic determinations
In cases involving Exemption 7(A) courts may make “generic determinations” that disclosing certain types of investigatory records would interfere with particular types of enforcement proceedings, rather than determining whether such “interference” would occur “on a case-by-case basis.” The rationale is that 7(A) — unlike some of the other subsections of Exemption 7 — applies to “enforcement proceedings” generally. In contrast, for example, Exemption 7(D) applies specifically to those investigatory records that relate to “a confidential source,” and therefore “seem[s] to require a showing that the factors made relevant by the statute are present in each distinct situation.”

For example, in one Exemption 7(A) case, a court held that the FDA was not required to “justify its withholding of each and every document” requested from its investigation of a pharmaceutical company; instead, it only needed to demonstrate that releasing “the particular kinds of records” requested “would interfere with an actual or contemplated enforcement action.” The court explained that the agency could “focus upon [the] categories of records encompassed by the request” and withheld, rather than providing “a document-by-document” response to the court. However, the agency was still required to “demonstrate specifically how each document or category of documents, if disclosed, would interfere with the investigation.”

The U.S. Court of Appeals for the District of Columbia Circuit has formulated a three-part test to determine when such generic determinations may be made for 7(A) claims. Under this test, “[t]he hallmark of an acceptable. . . category is. . . that it is functional; it allows the court to trace a rational link between the nature of the document and the alleged likely interference.”

First, under this “functionality” test, the agency must define the categories of documents it is withholding “functionally.” That is, the categories must be defined in a way that a reviewing court is able “to assess [the agency’s] representations of how release of the documents would result in interference” with enforcement proceedings. Second, an agency seeking to withhold generic categories of records under Exemption 7(A) must “conduct a document-by-document review in order to assign documents to the proper category” under the functionality test. Finally, the agency must “explain to the court how the release of each category would interfere with enforcement proceedings.”

For example, where the FBI defined categories of withheld documents using descriptors that “define[d] the nature of the information contained,” such as “the identities of possible witnesses and informants” and “polygraph reports,” a court held that these were defined “functionally.” However, it did not find that categories such as “teletypes” or “letters” met the functionality requirement, as such descriptors gave “absolutely no indication of the substance of the information contained,” and consequently, the court could not evaluate the FBI’s claims that their release would interfere with enforcement proceedings. Because of this defect, the court held that the FBI “failed. . . to meet its burden of establishing that release of all of the retained documents would interfere with the” proceedings at issue.